Administrative Assistant | Hybrid

Datavant is a rapidly growing healthcare technology company with a mission to connect the world’s health data. By eliminating data silos in the healthcare industry, we aim to unlock opportunities to accelerate clinical data exchange, medical research, and help organizations design better ways to facilitate access, affordability, and quality of care leading to better patient outcomes.

By joining Datavant today, you’re stepping onto a highly collaborative, fully remote team that is passionate about creating transformative change in healthcare. We look for people who are smart, nice and get things done. We invest in our people and believe in hiring for high-potential and humble individuals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team (no office locations) and we empower Datavanters to shape their working environment in a way that suits their needs -- learn more here! We are fully remote and distributed across the country with colleagues in all US, Canadian, and UK time zones. 

In this administrative assistant role you will bring strategic thought to your partnership with our senior leadership team by giving support, leverage, and peace of mind to them and other executives. You can and will grow as our team expands and executive needs become more complex, including the management of strategic projects and key organizational initiatives.

• • Deliver reliable, professional administrative support for 5 senior level executives as follows:
  • Manage calendars to include meetings and travel bookings
  • Reconcile expense reports and support with vendor management in Coupa 
  • Planning, communication and event logistics for in-person team offsites
  • Vendor Management including set up and ensuring accounts are reconciled in a timely manner
  • Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
  • Handle highly-confidential and/or sensitive information with discretion and tact
  • Develop comprehensive plans for team offsite events including logistics, timelines and managing budgets. 
  • Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics 
  • Ensure seamless on-site execution, managing staff, vendors, and participant communication.
  • Enable team to scale by ensuring no critical documents or processes fall through the cracks, including:
  • Bring a mindset for process improvement to all things, suggest more efficient ways to conduct core executive operations
  
  

  This role does not:

  • Support executives outside of professional requirements (no personal support)
  • Report to the senior leadership executives. You will report to the Executive Assistant Manager and work closely with the Executive Assistant and Admin Assistant team.

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc.  Any requests to be exempted from these requirements will be reviewed by Ciox Human Resources and determined on a case-by-case basis.  Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.

For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.

With very limited exceptions (medical conditions or sincerely held religious beliefs that prohibit you from getting the vaccine), one of the requirements for this job is that you be fully vaccinated against COVID-19. 

*Except for states where legally prohibited to enforce mandates.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This job is not eligible for employment sponsorship.